Free roofing estimate template

A fill-in estimate for roof replacements and roof repairs: tear-off or overlay, decking, underlayment, flashing, vents, and ridge cap, priced by the square. Type it in on this page, then print it or save it as a PDF to send. The gray hints in each line are only suggestions and don't print.

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What a roofing estimate should spell out

"New roof" can be priced a lot of ways. Writing down how you measured, what you're installing, and what happens if the decking is bad keeps quotes comparable and avoids an argument at the end. A few habits help:

• Price by the square, and say how you measured. One roofing square is 100 sq ft of roof surface. Write the number of squares, how you measured them, the roof pitch, and the waste factor you used for cuts, hips, and valleys. Pitch and waste are your own numbers, so fill them in as stated assumptions (made-up example: "22 squares measured on the roof, 6/12 pitch, priced on 24 squares including waste").
• Tear-off vs. overlay on separate lines. Say whether you're tearing off down to the decking or laying new shingles over the existing roof, and write how many layers are on the roof now. Tear-off and disposal get their own line. If you quote an overlay, check that your local code and the shingle manufacturer allow it on that roof first.
• Decking and sheathing: stop and price. You often can't see rotten decking until the old roof is off. Price replacement per sheet as a change, and say you'll stop and show the customer what you found before replacing it.
• Underlayment, ice and water barrier, and drip edge. Give each its own line and say what you're using. If you install ice and water barrier, say where it goes (for example, eaves, valleys, or around penetrations).
• Flashing on its own lines. Chimney, wall (step and counter), and valley flashing are separate work. Say whether you're replacing the flashing or reusing what's there.
• Vents, pipe boots, and ridge cap. List roof vents, pipe boots, and ridge cap as their own lines, with counts or linear feet, so the customer can see they're included.
• Material brand, line, and color, and who supplies. Write the shingle (or other roofing) brand, product line, and color the customer picked, and whether you supply the materials or the customer does.
• Dumpster, haul-away, and nail cleanup. Put the dumpster or haul-away on its own line, and say that you'll run a magnetic sweep of the yard and driveway for nails when the job is done.
• Repairs as small jobs. A few missing shingles, a leaking pipe boot, or a flashing fix goes on its own line. Set a minimum charge for a repair visit and write it on the estimate.
• Gutters and skylights. Say gutters, skylights, and other work not listed are not included unless they're on a line of their own.
• Weather delays. Say the schedule depends on the weather, that rain or high wind can delay or pause the job, and how you'll protect an open roof if weather comes in.
• Warranty: two different things. The material manufacturer's warranty is theirs, on their terms. Your workmanship terms cover your installation. Keep them separate on the estimate, and write your own workmanship terms (what's covered, for how long, and what isn't). Don't promise coverage you don't control.
• Permits. Say who pulls the permit, if one is needed, and put the permit fee on its own line.
• Valid-until date, deposit, and payment terms. How long the price holds (material prices can change), any deposit to schedule, when the balance is due, and how you take payment, including your own payment link if you use one.

For the longer walk-through (scope wording, exclusions, change orders, sign-off), see how to write a contractor estimate.

This is a general template, not legal, insurance, or safety advice. Roofing licensing and permit rules vary by state and city, so check yours. Rules about contractors and insurance claims also vary by state (some states restrict contractors from negotiating claims or waiving deductibles), so check your state's rules before taking on insurance work. Roof work means working at heights; see OSHA's fall protection page.

Your estimate

Job done? Use the free printable invoice template to bill for it. Need a plain version without roofing hints? Use the general estimate template. Fixing other things on the same visit? Use the handyman estimate template.

Doing this from your phone

Pencilslip is in development: it will build roofing estimates like this from your phone, with job photos and your own payment links. Want to hear when it's ready?

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