Free printable estimate template

Fill it in right on this page, then print it or save it as a PDF to send. Built for handymen, painters, and other one-person trade businesses.

Nothing leaves your device. Everything you type into the estimate stays in this browser tab. It isn't uploaded, saved, or sent anywhere, so refreshing or closing the page clears it. Save as PDF before you close it.

What to put on an estimate

A good estimate lets the customer say yes without a phone call to ask what's included. Cover these in plain words:

Scope. What you will do, where, and with what. "Patch and paint two bedroom walls, one coat primer, two coats finish, customer picks color" beats "paint bedroom."
Line items. Break the job into labor and materials with a quantity and price for each, so the total doesn't look like a number pulled from the air.
Exclusions. Say what's not included (moving furniture, hauling debris, permits, hidden damage found once walls are open). This heads off most arguments later.
Valid-until date. Material prices and your schedule change. A date (often 30 days) tells the customer how long the price holds.
Payment terms. Deposit, if any, when the balance is due, and how you take payment.

This is a general template, not legal or tax advice. Rules on contracts, deposits, and sales tax vary by state and trade, so check what applies to you.

Your estimate

In the print window, choose "Save as PDF" as the printer to get a file you can email or text.

ESTIMATE

Estimate # Date Valid until

Customer Customer phone / email

Job address City, state, ZIP

Description	Qty	Unit price	Line total

Subtotal	$0.00
Tax rate %	$0.00
Total	$0.00

Scope, exclusions, and payment terms

Customer signature (accepts this estimate)

Date

Job done? Use the free printable invoice template to bill for it.

Doing this from your phone

Pencilslip is in development: it will build estimates like this from your phone, with job photos and your own payment links. Want to hear when it's ready?