Free estimate templates by trade
Free printable estimate templates for small trade businesses. Pick your trade, fill the template in on screen, then print it or save it as a PDF. No sign-up needed.
Each trade template has the same fill-in estimate plus tips and line-item hints for that kind of work. Everything you type stays in your browser tab. Nothing is uploaded or stored.
General templates
- Free estimate template: A general estimate with line items, tax, total, a valid-until date, and a signature line.
- Free invoice template: Bill for the finished job: line items, tax, deposit paid, balance due, due date, and how to pay.
Repair, install, and building trades
- Handyman estimate template: Line-item hints for repair and install jobs.
- Plumbing estimate template: Service calls, toilets, faucets, water heaters, shutoff valves, drain clearing, parts, and haul-away.
- Electrical estimate template: Service calls, outlets, switches, light fixtures, ceiling fans, GFCI and AFCI devices, panel work, new circuits, and EV charger circuits.
- HVAC estimate template: Service calls, AC, heat pump, and furnace tune-ups, refrigerant by the pound, part swaps, thermostats, system replacements, and ductwork repair.
- Painting estimate template: Interior and exterior jobs: prep, coats, paint, and trim.
- Drywall estimate template: Hanging, taping, finish level, texture, patches, and cleanup.
- Flooring estimate template: Tear-out, subfloor prep, underlayment, install by material, transitions, trim, and stairs.
- Roofing estimate template: Squares, tear-off, decking, underlayment, flashing, vents, ridge cap, and haul-away.
Outdoor, yard, and concrete work
- Fence estimate template: Fence by the linear foot, posts, gates and hardware, old fence removal, rocky soil, and staining.
- Concrete estimate template: Driveways, patios, sidewalks, and slabs: price per square foot, thickness, reinforcement, base prep, tear-out, finishes, and sealing.
- Lawn care estimate template: Recurring mowing visits, cleanups, mulch, and hedges.
- Landscaping estimate template: One-time install jobs: mulch and rock by the cubic yard, plants by size, sod or seed, bed edging, and haul-away.
- Tree service estimate template: Tree removal, trimming and pruning, stump grinding, debris haul-away or chipping, wood left or removed, and storm work, with your pricing basis.
Cleaning and hauling
- Pressure washing estimate template: Driveways, decks, siding, and fences, one line per surface.
- House cleaning estimate template: Standard, deep, and move-out cleans plus add-ons.
- Window cleaning estimate template: Inside and outside glass, screens, tracks, and hard-water stains.
- Gutter cleaning estimate template: Gutters, downspouts, debris haul-away, gutter guards, and minor repairs.
- Junk removal estimate template: Truck-load pricing, heavy items, stairs, mattresses, appliances, electronics, and disposal fees.
Don't see your trade? The general estimate template is a blank version without trade hints: add one line per task or material.
Guides
- How to write a contractor estimate: What to put on an estimate, how to split line items, exclusions, valid-until dates, and change orders.
- How to ask for a deposit: When to ask, how to put it on the estimate, and how to show it on the final invoice.
- How to write an invoice that gets paid on time: Deposits and balance due, payment terms, and a polite follow-up when it's late.
- Estimate template or estimate app?: When a free template is enough, when an app earns its monthly fee, and what to check before you pay.
Doing this from your phone
Pencilslip is in development: it will build estimates like these from your phone, with job photos and your own payment links. Want to hear when it's ready?
Want to try it now? The early app preview already works in your phone's browser: estimates, invoices, job photos, your own payment link, and a PDF you can send. No account needed. It saves only on this device, so download a backup from Settings now and then.