Free electrical invoice template
A fill-in invoice for residential electrical jobs: service calls, outlets and switches, light fixtures and ceiling fans, GFCI and AFCI devices, new circuits such as an EV charger circuit, and panel work. Type it in on this page, then print it or save it as a PDF to send. The gray hints in each line are only suggestions and don't print.
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What an electrical invoice should spell out
The power is back on, but a single total doesn't show what the service call covered, which devices and materials went in, or why the bill is higher than the estimate. The invoice should match the estimate line for line and add up without a phone call. A few habits help:
- Point back to the estimate. Put the estimate number and the job date or dates in the header, so the customer can lay the two side by side.
- Pricing basis, as the estimate stated. If the estimate quoted a service call or trip fee, a flat rate per item, or time and materials, bill the same way. For time and materials, show the hours and the hourly rate, not just a labor total.
- One line per item, worded like the estimate. Replace outlet, install ceiling fan, add GFCI outlet, or run a dedicated circuit for an EV charger each get their own line, in the same words the estimate used.
- Materials and parts on their own lines, and who supplied them. If the estimate billed materials separately, list devices, breakers, wire, and boxes on their own lines. If the customer supplied a fixture or fan, say so on that line, for example "install customer-supplied light fixture", so it's clear you billed the installation, not the fixture.
- Permits and inspection fees, only if they were on the estimate. If the estimate listed a permit or inspection fee, show it on its own line. Don't add one now that the customer hasn't seen.
- Extra work on its own lines, with the OK noted. If you opened a box and found old wiring, or the panel turned out to be undersized for what the customer wanted added, and you stopped to price it, the extra work goes on its own line, with a note that the customer OK'd it and how, for example "approved by text, 10/21".
- Drywall patching, as the estimate said. If the estimate said patching the holes cut to run wire was included, or excluded, say the same on the invoice. If it was excluded, a short note avoids a surprise.
- After-hours rate, only if agreed. Bill a night, weekend, or emergency rate only if the customer agreed to it before the work, and show it on its own line.
- Warranty, stated the way you offer it. If you offer a warranty, say what it covers in the notes, keeping parts (from the manufacturer) and your workmanship separate, in the same terms as your estimate.
- Photos with the invoice. A photo of the new panel cover, the installed fixture, or the finished outlet sent with the invoice shows the customer what they're paying for.
- Deposit paid, and the balance due. If the customer paid a deposit, subtract it so the balance due is the biggest, clearest number on the page. (Thinking about asking for one? See how to ask for a deposit.)
- A real due date. "Due on receipt" or an actual date is easier to follow up on than "net 30."
- How to pay, in one step. Put your own payment link on the invoice (from the payment service you already use), plus who checks are payable to. The fewer steps, the sooner you get paid.
- A polite reminder if it's late. If the due date passes, send a short, friendly reminder with the invoice attached again and the payment link. See how to write an invoice that gets paid on time for wording.
This is a general template, not legal or tax advice, and not electrical or safety instructions. Many places require a licensed electrician, and a permit, for electrical work. Rules on licensing, permits, electrical codes, invoicing, late fees, and sales tax vary by state and city, so check what applies to you. For workplace electrical safety, see OSHA's electrical safety page.
Your invoice
INVOICE
| Description | Qty | Unit price | Line total |
|---|
| Subtotal | $0.00 |
| Tax rate % | $0.00 |
| Total | $0.00 |
| Less deposit / paid | $0.00 |
| Balance due | $0.00 |
Haven't sent the estimate yet? Start with the electrical estimate template, then bill from it here. Need a plain version without electrical hints? Use the general invoice template. Billing plumbing work too? Use the plumbing invoice template. Billing heating or cooling work too? Use the HVAC invoice template. Doing repairs or small jobs on the same visit? Use the handyman invoice template. New to invoicing, or getting paid late? Read how to write an invoice that gets paid on time.
Doing this from your phone
Pencilslip is in development: it will turn an electrical estimate into an invoice like this from your phone, with your own payment links on it. Want to hear when it's ready?
Want to try it now? The early app preview already works in your phone's browser: estimates, invoices, job photos, your own payment link, and a PDF you can send. No account needed. It saves only on this device, so download a backup from Settings now and then.
Founding access is open: pre-order your first year of Pencilslip for $29, with a full refund if early access isn't open by December 15, 2026. Joining the waitlist is free and charges nothing.