Free handyman invoice template
A fill-in invoice for handyman work: the repairs, installs, and punch-list tasks you finished at one address. Type it in on this page, then print it or save it as a PDF to send. The gray hints in each line are only suggestions and don't print.
Nothing leaves your device. Everything you type into the invoice stays in this browser tab. It isn't uploaded, saved, or sent anywhere, so refreshing or closing the page clears it. Save as PDF before you close it.
What a handyman invoice should spell out
A handyman visit is often several small tasks, and sometimes a few more get added once you're there. The invoice is where all of that has to add up for the customer without a phone call. A few habits help:
- Bill the same day you finish. Send the invoice while the customer is still looking at the finished work. A bill that shows up a week later is easier to forget and harder to explain.
- Point back to the estimate and the approval. Write the estimate number and when and how the customer approved it (signed, by text, by email). Then the invoice reads as "what we agreed, done," not a new number.
- One line per task, worded like the estimate. If the estimate said "Patch drywall hole, hall closet," the invoice should too. Matching lines let the customer tick them off without asking what each charge is.
- Labor and materials, and who supplied them. Show labor and materials as separate lines or say which lines include both. If the customer bought a part (a faucet, a light fixture), say "customer-supplied" on that line so nobody wonders why it isn't billed.
- Extra work added on site, on its own lines. If you found more while you were there and the customer agreed to it, list it separately from the estimated tasks and note that they OK'd it and how (for example "approved by text, 10/14"). Don't fold it into another line.
- Trip or minimum charge, if you use one. If you charge a trip, service call, or minimum, give it its own line, the same way it appeared on the estimate, so it isn't hidden inside a task price.
- Deposit paid and balance due. Subtract any deposit or earlier payment so the balance due is the biggest, clearest number on the page. (No deposit this time? See how to ask for a deposit for the next job.)
- A real due date. "Due on receipt" or an actual date is easier to follow up on than "net 30."
- How to pay, in one step. Put your own payment link on the invoice (from the payment service you already use), plus who checks are payable to. The fewer steps, the sooner you get paid.
- Photos of the finished work. Send a photo of each finished task (before-and-after if you took them) with the invoice by text or email. This template doesn't hold photos, so attach them to the same message.
- Parts warranty vs. your workmanship. Parts usually carry their maker's own warranty, on the maker's terms; your workmanship warranty is yours to set. If you offer one, write what it covers and for how long, say that customer-supplied parts are covered only by their maker, and don't promise anything on a manufacturer's behalf.
- If it's late, a polite reminder. A short, friendly note with the invoice attached and the payment link again usually does it. See the follow-up section of how to write an invoice that gets paid on time for wording.
This is a general template, not legal or tax advice. Rules on invoicing, late fees, sales tax, and which jobs a handyman can do without a contractor license vary by state, so check what applies to you.
Your invoice
INVOICE
| Description | Qty | Unit price | Line total |
|---|
| Subtotal | $0.00 |
| Tax rate % | $0.00 |
| Total | $0.00 |
| Less deposit / paid | $0.00 |
| Balance due | $0.00 |
Haven't sent the estimate yet? Start with the handyman estimate template, then bill from it here. Need a plain version without handyman hints? Use the general invoice template. Billing recurring mowing or yard work? Use the lawn care invoice template. New to invoicing, or getting paid late? Read how to write an invoice that gets paid on time.
Doing this from your phone
Pencilslip is in development: it will turn an approved handyman estimate into an invoice like this from your phone, with job photos and your own payment links on it. Want to hear when it's ready?
Want to try it now? The early app preview already works in your phone's browser: estimates, invoices, job photos, your own payment link, and a PDF you can send. No account needed. It saves only on this device, so download a backup from Settings now and then.
Founding access is open: pre-order your first year of Pencilslip for $29, with a full refund if early access isn't open by December 15, 2026. Joining the waitlist is free and charges nothing.