Free fence invoice template
A fill-in invoice for fence jobs: new fences, replacements, and gates. It has lines for fence by the linear foot, posts and footings, gates, hardware, and old fence tear-out and haul-away. (Fence part of a bigger yard project? The landscaping invoice template has lines for plants, mulch, and sod.) Type it in on this page, then print it or save it as a PDF to send. The gray hints in each line are only suggestions and don't print.
Nothing leaves your device. Everything you type into the invoice stays in this browser tab. It isn't uploaded, saved, or sent anywhere, so refreshing or closing the page clears it. Save as PDF before you close it.
What a fence invoice should spell out
The fence is up, but a single total doesn't show how many feet you billed, how many gates went in, or why the bill is higher than the estimate if you hit rock or roots digging post holes. The invoice should match the estimate line for line and add up without a phone call. A few habits help:
- Point back to the estimate. Put the estimate number and the job date or dates in the header, so the customer can lay the two side by side.
- Pricing basis, as the estimate stated. If the estimate priced the fence by the linear foot, bill the same price per foot and show the footage on the invoice. If the estimate gave one price for the whole job, bill that price, and don't break it into new lines the customer hasn't seen.
- One line per item, worded like the estimate. Fence, posts and footings, gates, hardware, and tear-out each get their own line, in the same words the estimate used.
- Material, style, and height, as quoted. Name the fence material, style, and height the way the estimate did. If anything changed with the customer's OK, say so on that line.
- Posts and footings, as estimated. If the estimate priced posts and concrete footings on their own, bill them the same way with the count shown. If they were part of the price per foot, leave them there.
- Gates each, with their hardware. Bill each walk or drive gate on its own line, as the estimate priced it, and list hinges, latches, or other hardware the way the estimate did.
- Old fence tear-out and haul-away on its own line. If the estimate priced taking out and hauling away the old fence separately, bill it the same way. If it was included in the job price, leave it there.
- Surprises and extra work on their own lines, with the OK noted. If you hit rock, large roots, or a buried line digging post holes and stopped to show the customer and price any change, or the customer added work on site, bill it on its own line with a note that the customer OK'd it and how, for example "approved by text, 10/21".
- Property line, HOA, and permits, only as the estimate stated. Repeat who was responsible for the property line, HOA approval, and permits the same way the estimate said it. Bill a permit or survey fee only if it was on the estimate.
- Warranty terms, in the estimate's own words. If your estimate stated warranty terms for your work or the materials, repeat them on the invoice exactly as the estimate said them. Don't add a length of time or a promise the estimate didn't state.
- Photos with the invoice. Before and after photos, plus a photo of anything you found digging and priced as a change, sent with the invoice show the customer what they're paying for.
- Deposit paid, the balance due, and a real due date. If the customer paid a deposit, subtract it so the balance due is the biggest, clearest number on the page. (Thinking about asking for one? See how to ask for a deposit.) "Due on receipt" or an actual date is easier to follow up on than "net 30."
- How to pay, in one step. Put your own payment link on the invoice (from the payment service you already use), plus who checks are payable to. The fewer steps, the sooner you get paid.
- A polite reminder if it's late. If the due date passes, send a short, friendly reminder with the invoice attached again and the payment link. See how to write an invoice that gets paid on time for wording.
This is a general template, not legal, tax, or safety advice, and not fence-building instructions. Contractor licensing, permits, call-before-you-dig rules, HOA rules, invoicing, late fees, and sales tax vary by state, county, city, and neighborhood, so check what applies to you.
Your invoice
INVOICE
| Description | Qty | Unit price | Line total |
|---|
| Subtotal | $0.00 |
| Tax rate % | $0.00 |
| Total | $0.00 |
| Less deposit / paid | $0.00 |
| Balance due | $0.00 |
Haven't sent the estimate yet? Start with the fence estimate template, then bill from it here. Need a plain version without fence hints? Use the general invoice template. Doing plantings, mulch, or sod on the same yard? Use the landscaping invoice template. New to invoicing, or getting paid late? Read how to write an invoice that gets paid on time.
Doing this from your phone
Pencilslip is in development: it will turn a fence estimate into an invoice like this from your phone, with job photos and your own payment links on it. Want to hear when it's ready?
Want to try it now? The early app preview already works in your phone's browser: estimates, invoices, job photos, your own payment link, and a PDF you can send. No account needed. It saves only on this device, so download a backup from Settings now and then.
Founding access is open: pre-order your first year of Pencilslip for $29, with a full refund if early access isn't open by December 15, 2026. Joining the waitlist is free and charges nothing.