Free landscaping invoice template
A fill-in invoice for landscaping installs and yard projects: new beds and plantings, mulch or rock, sod, edging, and irrigation work. It has lines for plants by size and count, material by the yard or square foot, grading and soil prep, and debris haul-away. (Billing recurring mowing and upkeep instead? Use the lawn care invoice template.) Type it in on this page, then print it or save it as a PDF to send. The gray hints in each line are only suggestions and don't print.
Nothing leaves your device. Everything you type into the invoice stays in this browser tab. It isn't uploaded, saved, or sent anywhere, so refreshing or closing the page clears it. Save as PDF before you close it.
What a landscaping invoice should spell out
The yard is done, but a single total doesn't show how many plants went in, how much mulch, rock, or sod you billed, or why the bill is higher than the estimate if you hit rock or roots while digging. The invoice should match the estimate line for line and add up without a phone call. A few habits help:
- Point back to the estimate. Put the estimate number and the job date or dates in the header, so the customer can lay the two side by side.
- Pricing basis, as the estimate stated. If the estimate priced plants each, mulch or rock by the yard, or sod by the square foot, bill the same units at the same prices, and show the quantities on the invoice. If the estimate gave one price for the whole job, bill that price, and don't break it into new lines the customer hasn't seen.
- One line per item, worded like the estimate. Plants, mulch or rock, sod, edging, irrigation work, grading, and haul-away each get their own line, in the same words the estimate used.
- Plants by size and count, as estimated. List each kind of plant with the size and count the estimate gave. If a plant was swapped for another with the customer's OK, say so on that line.
- Mulch, rock, and sod in the estimate's units. Bill mulch or rock by the yard and sod by the square foot if that's how the estimate priced them, with the amount shown, so the customer can check it against the estimate.
- Edging, grading, and irrigation work, as on the estimate. Bill edging or borders, grading and soil prep, and any irrigation work the way the estimate described them. Don't add a line for something the estimate didn't include.
- Debris haul-away on its own line. If the estimate priced hauling away old sod, plants, soil, or yard debris separately, bill it the same way. If haul-away was included in the job price, leave it there.
- Surprises and extra work on their own lines, with the OK noted. If you hit rock, large roots, or a buried line while digging and stopped to show the customer and price any change, or the customer added work on site, bill it on its own line with a note that the customer OK'd it and how, for example "approved by text, 10/21".
- Plant warranty or replacement terms, in the estimate's own words. If your estimate stated terms for replacing plants, repeat them on the invoice exactly as the estimate said them. Don't add a length of time or a promise the estimate didn't state.
- Watering after install, as agreed. If the estimate said who waters the new plants or sod after the install, repeat it in the notes the same way, so it's clear whose job it is.
- Photos with the invoice. Before and after photos, plus a photo of anything you found while digging and priced as a change, sent with the invoice show the customer what they're paying for.
- Deposit paid, the balance due, and a real due date. If the customer paid a deposit, subtract it so the balance due is the biggest, clearest number on the page. (Thinking about asking for one? See how to ask for a deposit.) "Due on receipt" or an actual date is easier to follow up on than "net 30."
- How to pay, in one step. Put your own payment link on the invoice (from the payment service you already use), plus who checks are payable to. The fewer steps, the sooner you get paid.
- A polite reminder if it's late. If the due date passes, send a short, friendly reminder with the invoice attached again and the payment link. See how to write an invoice that gets paid on time for wording.
This is a general template, not legal, tax, or safety advice, and not landscaping instructions. Contractor licensing, permits, call-before-you-dig rules, invoicing, late fees, and sales tax vary by state, county, and city, so check what applies to you.
Your invoice
INVOICE
| Description | Qty | Unit price | Line total |
|---|
| Subtotal | $0.00 |
| Tax rate % | $0.00 |
| Total | $0.00 |
| Less deposit / paid | $0.00 |
| Balance due | $0.00 |
Haven't sent the estimate yet? Start with the landscaping estimate template, then bill from it here. Need a plain version without landscaping hints? Use the general invoice template. Taking on mowing and upkeep after the install? Use the lawn care invoice template for recurring visits. Putting in a fence along the yard? Use the fence invoice template. New to invoicing, or getting paid late? Read how to write an invoice that gets paid on time.
Doing this from your phone
Pencilslip is in development: it will turn a landscaping estimate into an invoice like this from your phone, with job photos and your own payment links on it. Want to hear when it's ready?
Want to try it now? The early app preview already works in your phone's browser: estimates, invoices, job photos, your own payment link, and a PDF you can send. No account needed. It saves only on this device, so download a backup from Settings now and then.
Founding access is open: pre-order your first year of Pencilslip for $29, with a full refund if early access isn't open by December 15, 2026. Joining the waitlist is free and charges nothing.