Free flooring estimate template
A fill-in estimate for flooring jobs: tear-out, subfloor prep, underlayment, and installing LVP, laminate, hardwood, tile, or carpet. Type it in on this page, then print it or save it as a PDF to send. The gray hints in each line are only suggestions and don't print.
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What a flooring estimate should spell out
"New floors in the living room" can be priced a lot of ways. Writing down how you measured, what's included, and what happens if the subfloor is bad keeps quotes comparable and avoids an argument at the end. A few habits help:
- Measure and price by square foot. Write the measured square footage, and say whether your price includes extra material for waste and cuts and what percentage you used (for example, "420 sq ft measured, priced on 462 sq ft including 10% waste").
- Removal and haul-away on their own lines. Tearing out old carpet and pad, vinyl, laminate, or tile is separate work from installing the new floor. Put removal and haul-away of the old flooring on separate lines, or say they're not included.
- Subfloor prep and leveling. You often can't see the subfloor until the old floor is up. Either price prep after you've seen it ("as found"), or list it as an allowance (for example, "leveling up to 4 hours; more is quoted before we do it").
- Underlayment and moisture barrier. Give underlayment and any moisture barrier their own line, and say what you're using. Some products come with an attached pad; say whether you're adding a separate one and follow the flooring manufacturer's instructions.
- Install by material type. LVP, laminate, engineered or solid hardwood, tile, and carpet take different amounts of work. Use a separate install line for each material (and each room, if it helps), priced per square foot.
- Transitions, thresholds, and trim. List transition strips and thresholds where the new floor meets another surface. For baseboard and quarter-round, say whether you're removing and reinstalling the existing trim or installing new, and whether caulking and painting are included.
- Moving furniture and appliances. Say whether moving furniture is included, what the customer needs to clear first, and whether you'll move appliances. If disconnecting water or gas lines isn't included, say so.
- Stairs priced per step. Stairs are slower than open floor. Price them per step, and say whether stair nosing and risers are included.
- Who supplies the flooring and materials. Say whether the flooring, underlayment, adhesive, transitions, and trim are in your price or bought by the customer. If the customer buys the flooring, say who's responsible for ordering enough.
- Acclimation time. Wood and laminate (and some other products) may need to sit in the room before install. Follow the manufacturer's instructions, and note the wait in your schedule so the customer expects it.
- Hidden subfloor damage. Say that if you find rot, water damage, or other subfloor problems once the old floor is up, you'll stop and price the repair as a change order before going on.
- Valid-until date and deposit. How long the price holds (material prices can change), any deposit to schedule, and how you take payment.
For the longer walk-through (scope wording, exclusions, change orders, sign-off), see how to write a contractor estimate.
This is a general template, not legal or safety advice. Rules on contracts, deposits, sales tax, and contractor or handyman licensing vary by state and city, so check your state and local rules. Old vinyl or sheet flooring, vinyl tiles, and the adhesive under them, especially in older homes, can contain asbestos. Have it tested before you remove, sand, or scrape it; see the EPA's asbestos page.
Your estimate
ESTIMATE
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Job done? Use the free printable invoice template to bill for it. Need a plain version without flooring hints? Use the general estimate template. Doing smaller repairs on the same visit? Use the handyman estimate template.
Doing this from your phone
Pencilslip is in development: it will build flooring estimates like this from your phone, with job photos and your own payment links. Want to hear when it's ready?