Free flooring invoice template
A flooring invoice bills the job from your approved estimate: the same square footage (and waste allowance, if the estimate had one), removal, subfloor prep, underlayment, the install, transitions, trim, and stairs, each on its own line. Say who supplied the flooring, add extra work the customer OK'd, subtract the deposit, and show the balance due. Print it or save it as a PDF.
Nothing leaves your device. Everything you type into the invoice stays in this browser tab. It isn't uploaded, saved, or sent anywhere, so refreshing or closing the page clears it. Save as PDF before you close it.
What a flooring invoice should spell out
The new floor is down, but a single total doesn't show how many square feet you billed, whether waste was included, or why the bill went up when the subfloor was soft. The invoice should match the estimate line for line. A few habits help:
- Point back to the estimate. Put the estimate number and the job date or dates in the header, so the customer can lay the two side by side.
- Square footage, as the estimate stated. Bill the same measured area, waste allowance, and boxes or cartons the estimate showed, and show the numbers, so the customer can match them. If there are leftover boxes, note whether they stay with the customer.
- Removal and haul-away of the old floor on its own line.
- Subfloor prep and leveling. If the estimate gave an allowance, say how much of it was used, and credit any unused part if the estimate said you would. Anything beyond it goes on its own line with the customer's OK noted.
- Underlayment, moisture barrier, and any setting materials or grout on their own lines, as quoted.
- Install by material type, in the estimate's words. LVP, laminate, hardwood, tile, or carpet, the same way the estimate named it.
- Transitions, thresholds, baseboard or quarter-round, and stairs per step, each on its own line.
- Who supplied the flooring. If the customer bought it, say so, so it's clear you billed the installation.
- Furniture, appliance, and toilet moving, as agreed. Bill pulling and resetting them only if the estimate listed it.
- Hidden subfloor damage. Put it on its own line with the OK noted. If the scope changed mid-job, see how to handle change orders.
- Photos with the invoice. Before and after photos sent with the invoice show the customer what they're paying for.
- Deposit paid, the balance due, and a real due date. If the customer paid a deposit, subtract it so the balance due is the biggest, clearest number on the page. (Thinking about asking for one? See how to ask for a deposit.) "Due on receipt" or an actual date is easier to follow up on than "net 30."
- How to pay, in one step. Put your own payment link on the invoice (from the payment service you already use), plus who checks are payable to. The fewer steps, the sooner you get paid.
This is a general template, not legal or tax advice. Licensing, invoicing and sales tax rules vary by state and city, so check your state and local rules.
Your invoice
INVOICE
| Description | Qty | Unit price | Line total |
|---|
| Subtotal | $0.00 |
| Tax rate % | $0.00 |
| Total | $0.00 |
| Less deposit / paid | $0.00 |
| Balance due | $0.00 |
Haven't sent the estimate yet? Start with the flooring estimate template, then bill from it here. Need a plain version without flooring hints? Use the general invoice template. Doing small repairs on the same visit? Use the handyman invoice template. Painting the new baseboard or trim? Use the painting invoice template. Looking for another trade? See all invoice templates by trade. New to invoicing, or getting paid late? Read how to write an invoice that gets paid on time.
Questions
Do I bill the measured square footage or the amount with waste?
Bill it the way your estimate priced it. If the estimate showed the measured area and a waste allowance, show both numbers on the invoice too, so the customer can match them.
How do I invoice flooring the customer bought?
Say on the install line that the customer supplied the flooring, and bill the installation and anything you did supply, like underlayment, transitions, or trim.
What if the subfloor needed more work than the estimate allowed?
Put the extra prep or repair on its own line, priced the way the estimate said, with a note that the customer OK'd it and how, for example "approved by text, 10/15."
Do I charge sales tax on a flooring invoice?
It depends on your state and city, and on whether you supplied the materials. Check with your state's tax agency or your tax preparer.
Doing this from your phone
Pencilslip is an estimates and invoices app for solo tradespeople. The free version works today in your phone's browser: estimates, invoices, job photos, your own payment link, and a PDF you can send. No account needed. Free: no cap on the number of estimates or invoices on this device. It saves only in this browser on this device, so download a backup from Settings now and then.
The full app isn't out yet. Founding access is open: pre-order your first year of Pencilslip for $29, with a full refund automatically if early access isn't open by December 15, 2026 and you haven't agreed to a new date. Your year starts the day early access opens, planned for no later than December 15, 2026. See Pencilslip pricing for both options. Not ready to pre-order? Join the free waitlist below to get an email when the full app opens. You don't need it to use the free version.