Free pest control invoice template
A fill-in invoice for pest control: a one-time treatment, a recurring service plan, or a re-service visit. Type it in on this page, then print it or save it as a PDF to send. The gray hints in each line are only suggestions and don't print.
Nothing you type leaves your device. Everything you type into the invoice stays in this browser tab. What you type isn't uploaded, saved, or sent anywhere, so refreshing or closing the page clears it. Save as PDF before you close it.
What a pest control invoice should spell out
A pest control invoice should show the service date, the pest you treated for, the areas treated, and one line per service the way your estimate or service plan set it. Bill a plan per visit or by period, as agreed, list any re-service visit, subtract a deposit or prepaid amount, and give a due date and how to pay.
It works the same whether you call it a pest control invoice or an exterminator invoice. A few habits help:
- Per visit or by period, the way you agreed. Bill the way your estimate or agreement says. Per visit: one line per visit. By period: name the period (for example "Q4 plan") and say what it covers.
- The date on each line. Put each visit date on its line, or the billing period in the header with the visit dates in the notes, so a customer who wasn't home can see which days you came.
- The pest and the areas treated, in the estimate's words. If the agreement says "ants: exterior perimeter and garage," the invoice should say the same, so the customer can match it line for line.
- Rodent stations and exclusion work on their own lines. Stations set or checked (with a count) and entry points sealed (with where) each get a line, separate from the treatment.
- Re-service visits, as your agreement says. List the return visit with its date, at the agreed price or at no charge if your plan covers it.
- Extra work added on site, on its own lines. If the customer asked for something extra while you were there, list it separately and note that they OK'd it and how, for example "approved by text, 10/14". Don't fold it into the regular visit.
- Prepaid amount or deposit, and the balance due. If the customer prepaid or paid a deposit, subtract it so the balance due is the biggest, clearest number on the page. (Thinking about asking for one? See how to ask for a deposit.)
- A real due date. "Due on receipt" or an actual date is easier to follow up on than "net 30." More wording in invoice payment terms.
- How to pay, in one step. Put your own payment link on the invoice (from the payment service you already use), plus who checks are payable to. Fewer steps make it easier for the customer to pay.
- Automatic payments, only if the customer agreed. If a plan customer has agreed to be charged automatically, say on the invoice when and how the payment will be taken, so it doesn't read like a second bill.
This is a general template, not legal or tax advice. Rules on invoicing, late fees, and whether sales tax applies to pest control services vary by state, and so do the license and record rules for applying pesticides for paying customers. Check what applies to you; your state's department of agriculture or pesticide regulatory agency can tell you.
Your invoice
INVOICE
| Description | Qty | Unit price | Line total |
|---|
| Subtotal | $0.00 |
| Tax rate % | $0.00 |
| Total | $0.00 |
| Less deposit / paid | $0.00 |
| Balance due | $0.00 |
Need a plain version without pest control hints? Use the general invoice template. Mowing or treating lawns too? Use the lawn care invoice template. Customer paid and wants proof? Send one from the payment receipt template. New to invoicing, or getting paid late? Read how to write an invoice that gets paid on time.
One-time treatment or a service plan
Bill the way your estimate or service agreement says: per visit, or by period with the visit dates listed.
A one-time treatment
One line per service, each with its date, and the pest and areas treated in the description, for example "Initial treatment, interior + exterior, 10/14: ants, kitchen and perimeter." Rodent stations or sealing work done on the same visit go on their own lines.
A plan billed per visit
One invoice, or one line, per visit, with the visit date. Keep the wording the same each time so the customer recognizes it and can match it to the plan.
A plan billed by period
Name the period, for example "Q4 plan (October to December)," say what it covers, and list the visit dates in Notes. Don't switch a customer from per-visit to period billing, or back, without telling them first. (The same goes for a new price: see price increase letter.)
Use the period line or the per-visit lines, not both for the same visits.
Re-service visits
Put a re-service visit on the invoice the way your agreement covers it, so the customer can see you came back. If your plan covers it, list it as a dated line at no charge (a unit price of 0) with the pest and area, so the visit is on record. If it isn't covered, bill it at the price your agreement sets. Describe what you did; don't promise results the agreement doesn't.
Example only: a filled-in pest control invoice
Here's how the Notes on a plan invoice could read. It's made up, with no prices, to show the kind of detail that helps:
Made-up example: Quarterly service per our agreement, visit on 10/14. Treated for ants and spiders: exterior perimeter, entry points, garage, and kitchen. Rodent stations checked (4) and rebaited. Re-service visit on 10/28 for ants in the kitchen, covered by your plan. Sealed a gap under the garage side door on 10/14 with your OK (by text, 10/14). Prepaid amount from your plan is subtracted above. Thank you for your business.
Getting paid on a recurring plan
Send the invoice the day of the visit, while it's fresh for both of you. A prepaid plan still gets an invoice or a receipt showing what was done on that visit. If a payment is late, see how to follow up on an unpaid invoice; if you text about it, text only the number the customer gave you, keep it about their account, and stop if they ask.
Frequently asked questions
What should a pest control invoice include?
The service date, the pest and areas treated, one line per service, any deposit or prepaid amount, the balance due, a due date, and how to pay. The same list works for an exterminator invoice; the section above covers each item.
How do I invoice a quarterly pest control plan?
Bill the way your agreement says: one invoice per visit, or one per quarter that names the period and lists the visit dates. Keep the wording the same each time so the customer recognizes it.
Do I list the products I applied on the invoice?
You can, in Notes, if you and the customer want them there. Whether you have to record or hand over that information, and where, depends on your state, so check with your state's department of agriculture or pesticide regulatory agency.
Should a re-service visit show on the invoice?
Yes, as a dated line. Bill it at the agreed price, or at no charge if your plan covers it, so the visit is on record.
Do I charge sales tax on pest control?
It depends on your state. Check with your state's tax agency or ask a tax preparer; the Tax rate field on this template starts blank.
More templates
Haven't sent the estimate yet? Start with the free estimate template, then bill from it here. Billing another kind of work? See invoice templates by trade. Taking a prepaid or upfront amount before the first visit? Use the deposit invoice template. For the basics, read how to write an invoice that gets paid on time.
Doing this from your phone
Pencilslip is an estimates and invoices app for solo tradespeople. The free version works today in a web browser, including at phone size (tested in Chrome at phone width; testing on a real iPhone is still to come): estimates, invoices, job photos, your own payment link, and a PDF you can send. No account needed. Free: no cap on the number of estimates or invoices on this device. It saves only in this browser on this device, so download a backup from Settings now and then.
The full app isn't out yet. Founding access is open: pre-order your first year of Pencilslip for $29, with a full refund automatically if early access isn't open by December 15, 2026 and you haven't agreed to a new date. Your year starts the day early access opens, planned for no later than December 15, 2026. See Pencilslip pricing for both options. Not ready to pre-order? Join the free waitlist below to get an email when the full app opens. You don't need it to use the free version.