Free lawn care invoice template
A fill-in invoice for lawn care: a single mow, a month of weekly visits, or a one-time cleanup. Type it in on this page, then print it or save it as a PDF to send. The gray hints in each line are only suggestions and don't print.
Nothing leaves your device. Everything you type into the invoice stays in this browser tab. It isn't uploaded, saved, or sent anywhere, so refreshing or closing the page clears it. Save as PDF before you close it.
What a lawn care invoice should spell out
Lawn customers usually pay for a routine they never watch happen: the grass just gets cut while they're at work. The invoice is where they see what was done and when, so it should match what you agreed and add up without a phone call. A few habits help:
- Per visit or monthly, the way you agreed. Bill the way your estimate or service agreement says. Per visit: one line per visit. Monthly or seasonal: name the billing period (for example "October service") and say what it covers. Don't switch methods on the customer mid-season without telling them first.
- List the service dates. Put each mow date on its line, or the billing period in the header with the visit dates in the notes. A customer who wasn't home can still see exactly which days you came.
- One line per service, worded like the estimate. Mow, edge, and blow; string trimming; leaf cleanup; haul-away. If the agreement says "Weekly mow, edge, and blow," the invoice should say the same thing, so the customer can match it line for line.
- Fertilizing and weed control on their own lines. Keep each application separate from mowing, with the date it was applied, so the customer can see what was put down and when.
- Skipped and rained-out visits, as your agreement says. Whether a rained-out visit moves to the next dry day, gets credited, or isn't billed is up to what you and the customer agreed. Say on the invoice what happened (for example "10/16 rained out, done 10/17"), so a missing or moved date doesn't look like a mistake.
- Extra work added on site, on its own lines. If the customer asked for something extra while you were there (trimming a hedge, hauling a pile of branches), list it separately and note that they OK'd it and how, for example "approved by text, 10/14". Don't fold it into the regular visit.
- Prepaid amount or deposit, and the balance due. If the customer prepaid for the season or paid a deposit, subtract it so the balance due is the biggest, clearest number on the page. (Thinking about asking for one? See how to ask for a deposit.)
- A real due date. "Due on receipt" or an actual date is easier to follow up on than "net 30."
- How to pay, in one step. Put your own payment link on the invoice (from the payment service you already use), plus who checks are payable to. The fewer steps, the sooner you get paid.
- Automatic payments, if you offer them. If a recurring customer has agreed to be charged automatically, say on the invoice when and how the payment will be taken, so it doesn't read like a second bill.
- If it's late, a polite reminder. A short, friendly note with the invoice attached and the payment link again usually does it. See the follow-up section of how to write an invoice that gets paid on time for wording.
This is a general template, not legal or tax advice. Rules on invoicing, late fees, and whether sales tax applies to lawn services vary by state, and so do the license rules for applying fertilizer, weed control, or pesticides for paying customers. Check what applies to you; your state's department of agriculture can tell you about applicator licenses.
Your invoice
INVOICE
| Description | Qty | Unit price | Line total |
|---|
| Subtotal | $0.00 |
| Tax rate % | $0.00 |
| Total | $0.00 |
| Less deposit / paid | $0.00 |
| Balance due | $0.00 |
Haven't sent the estimate yet? Start with the lawn care estimate template, then bill from it here. Need a plain version without lawn care hints? Use the general invoice template. Pressure washing driveways or siding too? Use the pressure washing invoice template. New to invoicing, or getting paid late? Read how to write an invoice that gets paid on time.
Doing this from your phone
Pencilslip is in development: it will turn a lawn care estimate into an invoice like this from your phone, with job photos and your own payment links on it. Want to hear when it's ready?
Want to try it now? The early app preview already works in your phone's browser: estimates, invoices, job photos, your own payment link, and a PDF you can send. No account needed. It saves only on this device, so download a backup from Settings now and then.
Founding access is open: pre-order your first year of Pencilslip for $29, with a full refund if early access isn't open by December 15, 2026. Joining the waitlist is free and charges nothing.