Free gutter cleaning invoice template
A fill-in invoice for residential gutter cleaning: a one-time cleaning, a spring or fall visit, or a recurring schedule. It has lines for gutters by story, downspouts, debris haul-away, gutter guards, and small repairs. Type it in on this page, then print it or save it as a PDF to send. The gray hints in each line are only suggestions and don't print.
Nothing leaves your device. Everything you type into the invoice stays in this browser tab. It isn't uploaded, saved, or sent anywhere, so refreshing or closing the page clears it. Save as PDF before you close it.
What a gutter cleaning invoice should spell out
The gutters are clear, but a single total doesn't show how much gutter you did, whether the downspouts were flushed, or why the bill is higher than last fall. The invoice should match the estimate line for line and add up without a phone call. A few habits help:
- Point back to the estimate. Put the estimate number and the service date in the header, so the customer can lay the two side by side.
- Pricing basis, as the estimate stated. If the estimate priced by the linear foot, bill the same way and show the footage. If it priced per story or gave one price for the house, bill that, and don't break it into new lines the customer hasn't seen.
- One-story and two-story sections, as estimated. If higher or steep sections were priced differently, bill them on their own lines with the footage shown.
- Gutters and downspouts on separate lines. If the estimate listed downspout flushing separately, keep it separate on the invoice and show how many, so it's clear they were done.
- Where the debris went. Say whether it was bagged and hauled away or bagged and left, as the estimate said. Bill haul-away only if it was on the estimate.
- Gutter guards on their own lines. Removing, cleaning, and resetting existing guards is its own line. Bill it only if it was on the estimate or the customer OK'd it.
- Repairs only with the customer's OK. Re-sealed joints or end caps, re-hung sections, and reattached downspouts each go on their own line. If you found damage that wasn't on the estimate, list the repair only if the customer approved it, and note how and when, for example "approved by phone, 10/14".
- Problems that were there before. Repeat anything you noted before you started, such as sagging runs, rust, holes, or loose hangers you didn't fix, so the customer knows about it and knows you didn't cause it.
- What a cleaning covers. If the estimate said a cleaning clears what's there on the day and doesn't guarantee against future clogs or leaks, keep that same plain wording. Don't promise results the estimate didn't.
- Recurring visits by date. For spring and fall cleanings, put each visit's date on its own line, or bill one visit per invoice, the way the estimate set it up.
- Before and after photos with the invoice. A few photos sent with the invoice answer most "did you get the back side?" questions before anyone asks.
- Deposit paid, and the balance due. If the customer paid a deposit, subtract it so the balance due is the biggest, clearest number on the page. (Thinking about asking for one? See how to ask for a deposit.)
- A real due date. "Due on receipt" or an actual date is easier to follow up on than "net 30."
- How to pay, in one step. Put your own payment link on the invoice (from the payment service you already use), plus who checks are payable to. The fewer steps, the sooner you get paid.
- If it's late, a polite reminder. A short, friendly note with the invoice attached and the payment link again usually does it. See how to follow up on an unpaid invoice for wording.
This is a general template, not legal, tax, or safety advice. Rules on invoicing, late fees, sales tax on services, business licenses, and ladder or roof work vary by state and city, so check what applies to you.
Your invoice
INVOICE
| Description | Qty | Unit price | Line total |
|---|
| Subtotal | $0.00 |
| Tax rate % | $0.00 |
| Total | $0.00 |
| Less deposit / paid | $0.00 |
| Balance due | $0.00 |
Haven't sent the estimate yet? Start with the gutter cleaning estimate template, then bill from it here. Need a plain version without gutter cleaning hints? Use the general invoice template. Cleaning windows on the same visit? Use the window cleaning invoice template. Washing driveways or siding too? Use the pressure washing invoice template. New to invoicing, or getting paid late? Read how to write an invoice that gets paid on time.
Doing this from your phone
Pencilslip is in development: it will turn a gutter cleaning estimate into an invoice like this from your phone, with before and after photos and your own payment links on it. Want to hear when it's ready?
Want to try it now? The early app preview already works in your phone's browser: estimates, invoices, job photos, your own payment link, and a PDF you can send. No account needed. It saves only on this device, so download a backup from Settings now and then.
Founding access is open: pre-order your first year of Pencilslip for $29, with a full refund if early access isn't open by December 15, 2026. Joining the waitlist is free and charges nothing.