Free drywall invoice template
A drywall invoice bills the job you estimated: board by the sheet or by the square foot, hanging, taping and finishing to the level you quoted, patch repairs, texture, and the materials you supplied. Add any changes the customer OK'd in writing, subtract what they already paid, and show the balance due. Print it or save it as a PDF.
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What a drywall invoice should spell out
A customer can check a drywall invoice quickly when it matches the estimate line for line. A few habits help:
- Point back to the estimate. Put the estimate number and the job dates at the top, and word each line the way the estimate did.
- Board, the way you priced it. If you priced by the sheet, show the sheet count and size (the thickness and type the estimate listed, for example 1/2" on walls). If you priced by the square foot, show the square feet. If you quoted one price for the job, bill that one line and don't split it into new charges.
- Hang, tape, and finish, with the level. Bill them the way the estimate split them, and name the finish level the estimate used and what the estimate said it includes, such as sanding or "ready for primer." If the estimate said how the finish would be judged, for example in normal room lighting, repeat that too. To show that something is part of a price, write it on its own line with "(included)" and leave the amount blank; the line shows "included" and adds nothing.
- Patch repairs. Bill per patch or as a flat minimum, whichever the estimate said, and say where each patch was.
- Texture or texture match. Name the texture (orange peel, knockdown, and so on). If you matched an existing texture, bill it on its own line as estimated, using the estimate's own words about how close a match can be.
- Materials vs labor. Show board, mud, and tape on their own lines if you supplied them and the estimate listed them, or say they're included. If the customer supplied materials, say so.
- Changes, in writing. Extra patches, moved walls, or a higher finish level go on their own lines with how the customer OK'd them in writing (for example "change order 1, signed 10/23"). See how to handle change orders.
- Demo, haul-away, and cleanup, as estimated. Bill them on their own lines, or mark them "(included)" if they were part of the price.
- Before and after photos. Photos of the finished walls help when a question comes up later.
- Paid so far, the balance due, and a real due date. Subtract any deposit or amount already paid so the balance due is the biggest, clearest number on the page. (Took a deposit before you started? See the deposit invoice template.) "Due on receipt" or an actual date is easier to follow up on than "net 30."
- How to pay, in one step. Put your own payment link on the invoice (from the payment service you already use), plus who checks are payable to. If a customer is late, see how to follow up on an unpaid invoice.
This is a general template, not legal, tax, or insurance advice. Licensing, deposit limits, lien rights, written contract rules, and sales tax vary by state, so check your local rules.
Your invoice
INVOICE
| Description | Qty | Unit price | Line total |
|---|
| Subtotal | $0.00 |
| Tax rate % | $0.00 |
| Total | $0.00 |
| Less deposit / paid | $0.00 |
| Balance due | $0.00 |
Haven't sent the estimate yet? Start with the drywall estimate template, then bill from it here. Need a plain version without drywall hints? Use the general invoice template. Painting after the drywall is done? Use the painting invoice template. Just a hole or two? Use the handyman invoice template. Billing a big job in stages? See progress invoicing. Looking for another trade? See all invoice templates by trade.
Questions
Should I bill drywall by the sheet or by the square foot?
Bill it the way you estimated it. If the estimate counted sheets, show the sheet count and size. If it used square feet, show the square feet. If you quoted one price for the job, bill that one line.
Should the invoice say the finish level?
Yes, if the estimate named one. Write the level and what it includes, such as sanding or "ready for primer," so the customer can see you delivered what was quoted.
How do I bill extra work the customer asked for?
Put each change on its own line and note how the customer OK'd it in writing, for example "change order 1, signed 10/23." See how to handle change orders.
How do I bill a small patch job?
Bill per patch or your flat minimum, whichever you quoted, and say where each patch was. Doing other small repairs on the same visit? The handyman invoice template may fit better.
Doing this from your phone
Pencilslip is an estimates and invoices app for solo tradespeople. The free version works today in your phone's browser: estimates, invoices, job photos, your own payment link, and a PDF you can send. No account needed. Free: no cap on the number of estimates or invoices on this device. It saves only in this browser on this device, so download a backup from Settings now and then.
The full app isn't out yet. Founding access is open: pre-order your first year of Pencilslip for $29, with a full refund automatically if early access isn't open by December 15, 2026 and you haven't agreed to a new date. Your year starts the day early access opens, planned for no later than December 15, 2026. See Pencilslip pricing for both options. Not ready to pre-order? Join the free waitlist below to get an email when the full app opens. You don't need it to use the free version.